Springfield Colorado Chamber of Commerce

SPRINGFIELD CHAMBER OF COMMERCE

BY-LAWS

ARTICLE I. NAME
Section 1. The name of this organization shall be THE SPRINGFIELD CHAMBER OF COMMERCE of Springfield, Colorado.

ARTICLE II. OBJECT
Section 1. The Springfield Chamber of Commerce is organized for the purpose of advancing the commercial, industrial, civic and general interests of the Town of Springfield, Colorado.

Section 2. The Springfield Chamber of Commerce’s Mission Statement is as follows: “The Springfield Chamber of Commerce exists to encourage the growth of our citizenry both, as individuals and as a community, by enlistment and support of such programs and venues that serve to strengthen the economic, cultural, and spiritual development of the people of our community.

ARTICLE III. LIMITATION
Section 1. This Chamber of Commerce shall be non-partisan and non-sectarian and shall take no part in or lend its influence or facilities either directly or indirectly, to the nomination, election or appointment of any candidate for office in any town, county, state or national election.

ARTICLE IV. MEMBERSHIP
Section 1. Any reputable person, association, corporation, partnership, or estate may subscribe to membership in the Springfield Chamber of Commerce.

Section 2. Those desiring membership may join at any meeting of the Chamber of Commerce, and shall pay a membership fee at the current rate of membership.

Section 3. Any person, firm, association, or corporation, eligible for membership, may acquire more than one membership by paying additional annual dues require, and may designate any individual as a representative of such membership, subject to the approval of the Board of Directors.

ARTICLE V. ELECTIONS
Section 1. A nominating committee of not less than three members shall be appointed by the President thirty (30) days prior to the election. The nominating committee shall file with the Secretary a list of the members nominated not later than five days before the election. Nominations other than those recommended by the Nomination Committee may be made by any member from the floor, or by filing the name of the nominee with the Secretary.

Section 2. All voting shall be by ballot or voice, whichever is decided at the regular meeting before the elections.

Section 3. The First Vice President will move into the President Office and the Second Vice President will move into the First Vice President Office. The Secretary and Treasurer will be elected for two years. Second Vice President will be elected each year.

Section 4. There shall be five members elected to the Board of Directors. Three shall be elected in the “odd” years; two shall be elected in the “even” years. The current officers and the immediate past President shall serve on the Board of Directors.

ARTICLE VI. DUTIES OF OFFICERS

Section 1. President…The President shall preside at all meetings of the Chamber of Commerce. He shall advise any action which will be likely to increase the usefulness of the Chamber.

Section 2. First Vice President…The First Vice President shall preside in the absence of the President

Section 3. Second Vice President…The Second Vice President shall preside in the absence of the President and/or the First Vice President. He/She shall also handle all correspondence.

Section 4. Secretary…The Secretary shall be the chief administrative officer of the Chamber. He/She shall conduct all the official correspondence, preserve all books, documents and communications, keep books of account, and maintain an accurate record of the proceedings of the Chamber. At the expiration of his/her term of office, he/she shall deliver to the Board of Directors all books, papers, and property which are incidental to the office of Secretary.

Section 5. Treasurer…The Treasurer shall receive and disburse the funds of the Chamber. He/She shall keep all Chamber money deposited in its name in the First National Bank of Springfield. He/She shall make a report at each monthly meeting. At the expiration of his/her term of office, he/she shall deliver to the Board of Directors all books, papers, and property which are incidental to the office of Treasurer.
Amended 8-4-98

Section 6. Board of Directors…The Board of Directors shall have charge of the routine business, finances, and property of the Chamber, authority to order disbursement for necessary expenses, and may grant to any committee a reasonable sum of money for special work. At the beginning of the fiscal year, it shall prepare and submit to the Chamber a budget of the general expenses for the ensuing year.

ARTICLE VII. COMMITTEES

Section 1. The Board of Directors shall authorize and define the powers and duties of all committees.

Section 2. The President shall appoint all committees, subject to the confirmation of the Board of Directors, and shall designate such committees as shall be permanent.

ARTICLE VIII. VACANCIES (Amended 4-27-78)

Section 1. A vacancy occurring in office shall be filled by appointment of the President with approval of the Board of Directors. The Appointee shall hold that position for the remainder of the unexpired term.

Section 2. A vacancy occurring in the office of President shall be filled by the First Vice President. When a First Vice President becomes President, he/she shall appoint a new First Vice President with approval of 1) The Board of Directors 2) The members shall also vote their approval. The Second Vice President is elected each year.

ARTICLE IX. MEETINGS

Section 1. It shall be decided by the Board of Directors when and where the regular monthly meetings shall be held and approved at the regular meeting. Whenever possible, all members shall be notified of the time and place of the regular meeting.

ARTICLE X. DISBURSEMENTS

Section 1. No disbursements of Chamber funds shall be made unless they have been approved, authorized, and ordered by the Board of Directors or the general membership. All disbursements shall be made by check, signed by the Treasurer and President.

ARTICLE XI. FISCAL YEAR

Section 1. The fiscal year of the Chamber of Commerce shall end on the 31st day of December each year.

ARTICLE XII. PARLIAMENTARY PROCEDURE

Section 1. The proceedings of the Chamber meetings shall be governed by and conducted according to Robert’s Manual of Parliamentary Rules.

ARTICLE XIII. AMENDMENTS

Section 1. All amendments to the by-laws shall be submitted to the Secretary ten (10) days before the regular meeting.

Section 2. These by-laws may be amended or altered by two-thirds vote of those present at any regular meeting of the Chamber of Commerce.

Section 3. A vacancy occurring in the First Vice President office when the First Vice President becomes President will be appointed by the President with the approval of 1) The Board of Directors and 2) The members shall vote their approval. The Second Vice President shall be elected each year.

Section 4. The Treasurer shall keep all Chamber money deposited in its name in local banking institutions in Springfield, Colorado.

Springfield Chamber of Commerce
Amended By-Laws ________________________
Date

______________________________
Monte Barham, President